Printer monitoring software
PrintVisor is a Windows application that controls the use of printers and monitors printer activity. The program collects data on the status of all printing devices in the office and displays them in the interface and a web dashboard. PrintVisor shows ink, toner, and paper consumption throughout the office. It provides data on printers’ statuses, possible errors, current print queue, total printed documents and pages, average time of waiting and printing, and more.
MONITOR PRINTERS AND KEEP TRACK OF SUPPLIES
The program is currently in open beta. Please download PrintVisor and install it on computers that have printers connected to them.
SIMPLE SOLUTION FOR PRINT AUDIT IN THE OFFICE
PrintVisor lets you track the availability, status, and workload of printers – local, network, and virtual. With it, you can check ink and toner levels, as well as the number of printed documents. PrintVisor collects data online and automatically sends reports on expenses. The program features provide complete control over any printing device on your network.
You can check your printers’ ink or toner levels directly in the interface or online. With PrintVisor, you will always be in the know:
– which printers are most loaded and which are idle
– when you need to replenish supplies
– what is the current status of printers
– what do users print (who, what, and when)
GET REAL-TIME DATA REMOTELY
Monitor the parameters of all connected printers (local, network, and virtual): physical availability, workload, printer status, print queues, and operation errors.
INK & TONER
Control the ink and toner consumption for printers and MFPs in your company and get data on each device. You will see which cartridges need to be replaced soon. The dynamics of spending by days, weeks, and months are displayed.
Monitor paper usage inside the company by checking the total of printed documents and pages. Get short reports on the number of printed sheets of paper for the estimated time, the dynamics of spending by day, week, and month.
Monitor print jobs sent to a particular printer. This will allow you to reduce the load on heavily loaded devices and use idle machines more often. You can see from which PCs users print the most and consume a lot of paper and ink.
View data on all printed documents for a specific period and print volumes – the number of pages, filetypes, and filenames. Keep track of printing processes and know who, what, and when is printing at your facility.
HOW IT WORKS
INSTALL THE SOFTWARE
Download the program and install it on the PC of the user who will monitor all printers
CREATE YOUR COMPANY PROFILE
Install PrintVisor on all other PCs and link them to your Company Profile ID. Using a single account, you can get data from all printers within an organization.
CONNECT OTHER USERS
Don’t forget to Install the program on the computers of your employees using the PVZ activation file. Employees’ PCs and printers can be near you or located remotely.
…and you can get up-to-date information through the app and a convenient web dashboard. Now you keep your finger on the pulse. Data for all printers is collected in a regularly updated database – and displayed in the interface and in the Admin Panel.
USER INTERFACE & ADMIN PANEL
A simple and intuitive interface displays all connected printers and ink or toner levels for each device. Here you can see the status of each printer, ink & toner levels, documents printing statistics, and manage your account. The interface can be switched to background mode (the program will be visible in the system tray only).
The admin panel is a web dashboard that opens in any browser. It shows detailed information, divided by computer, printer, and user. The Panel displays various data, statistics, graphs, settings, and logs. Here you can also add new PCs or remove the existing ones.
You can view average time of waiting and average time of printing – to control how much time is spent on the printing and waiting in the queue. This will ensure smooth workflows in the office.
Based on information from PrintVisor, you can distribute the document flows to the least loaded device and take action quickly if a particular printer is off or not currently available. And you won’t run out of printer consumables! With PrintVisor, you’ll always know when to buy ink, toner, and paper.
See to it that only work-related documents are printed and prevent misuse of paper. Besides, make certain that highly confidential documents are not printed by those who must not have access to them, thus preventing data leaks.
CARTRIDGE AND TONER CONTROL
PrintVisor provides cartridge levels monitoring of local and network printers of various models.
PRINTER STATUS MONITORING
PrintVisor shows the availability and status of each printer and displays how many documents are being sent to this or that device.
REMOTE PRINTER DATA COLLECTION
All printers in different company departments are united using a single company account. No matter if the printer is next door or in another country – you still get data from it.
PAPER EXPENDITURE CONTROL
PrintVisor lets you get information on the number of printed sheets of paper for a certain time: day, week, month. This allows you to estimate costs and reduce them.
PRINTER LOAD CONTROL
PrintVisor determines the number of files in print queues and printers’ workload assessment – see which printers are the most and the least loaded.
COST CONTROL OF PAPER WITHIN A COMPANY
With PrintVisor, you can track the monthly dynamics of costs on paper and other supplies. Based on this data, you can, for example, initiate policies or recommendations for saving paper in your company.
PRINTER AVAILABILITY MONITORING
PrintVisor provides information on the availability of this or that printer at the moment: online/offline, standby mode, error, no ink/paper, and other statuses.
PRINTED DOCUMENTS MONITORING
PrintVisor displays filenames of printed files, usernames, and associated PCs. You’ll always know who prints something and be aware of the print volumes.
REMOTE PRINTER ACCESS AND LOAD CONTROL
You can evenly distribute the load, knowing which printers are always working and which are idle.