Printer monitoring software
PrintVisor is a Windows application that controls the use of printers and monitors printer activity. The program collects data on the status of all printing devices in the office and displays them in the interface and a web dashboard. PrintVisor shows ink, toner, and paper consumption throughout the office. It provides data on printers’ statuses, possible errors, current print queue, total printed documents and pages, average time of waiting and printing, and more.
MONITOR PRINTERS AND KEEP TRACK OF SUPPLIES
The program currently is in open beta. Please download PrintVisor and install it on computers that have printers connected to them.
SIMPLE SOLUTION FOR PRINT AUDIT IN THE OFFICE
PrintVisor lets you track the availability, status, and workload of printers – local, network, and virtual. The program determines ink and toner levels, as well as the number of printed documents. PrintVisor collects data online and automatically sends reports on expenses. The program features provide complete control over any printing device on your network.
You can check your printers’ ink or toner levels directly in the interface or online. With PrintVisor, you will always be in the know:
– which printers are most loaded and which are idle
– when you need to replenish supplies
– what is the current status of printers
– what do users print (who, what, and when)
GET REAL-TIME DATA
Monitor the parameters of all connected printers (local, network, and virtual): physical availability, workload, printer status, print queues, and operation errors.
INK & TONER
Control the ink and toner consumption for printers and MFPs in your company and get data on each device. You will see which cartridges need to be replaced soon. The dynamics of spending by days, weeks, and months are displayed or sent via email.
Monitor paper usage inside the company in the form of visual reports. Get short reports on the number of printed sheets of paper for the estimated time, the dynamics of spending by day, week, and month.
Monitor print jobs sent to a particular printer. This will allow you to reduce the load on heavily loaded devices and use idle machines more often.
View data on all printed documents for a specific period and print volumes – the number of pages, filetypes, and filenames. Keep track of printing processes and know who, what, and when is printing at your facility.
Set up custom reports, and PrintVisor will regularly email you daily, weekly, and monthly data based upon consumption/print volume history and user activity.
HOW IT WORKS
INSTALL THE SOFTWARE
Download the program and install it on the PC of the user who will monitor all printers
GET YOUR COMPANY ID
Get a free unique company identification number (ID) in the program interface. All monitored printers within your organization will be connected to this ID.
CONNECT OTHER USERS
Don’t forget to Install the program on the computers of your employees, and they should connect using the same ID. Employees’ PCs and printers can be near you or be located remotely.
…and you can get up-to-date information through the app and a convenient web dashboard. Now you keep your finger on the pulse. Data for all printers is collected in a regularly updated database. You see useful data in real-time and get reports.
USER INTERFACE & ADMIN PANEL
ALL PRINT DATA IN ONE INTERFACE
A simple and intuitive interface displays all connected printers and ink or toner levels for each device. Here you can create a new company profile or log in an existing one. There is also a background mode for ordinary employees, in which the program simply runs in the system tray.
The admin panel is a Google Analytics dashboard from the world of printers. It opens in any web browser. It is a dashboard that shows more information, divided by computer, printer, and user. The panel displays various data, statistics, graphs, settings, and logs. Here you can set the sending of reports.
Uninterrupted printing. You can redirect the document flows to an accessible device if a particular printer is off or not currently available for work.
Print speed. You can control how much time is spent on the printing, waiting in the queue, and set default printers. This will ensure smooth workflows in the office.
Print security. You can assess the risks of running out of printer consumables (ink, toner, paper) in advance and purchase supplies in time.
CARTRIDGE AND TONER CONTROL
PrintVisor provides cartridge levels monitoring of local and network printers of various models.
PAPER EXPENDITURE CONTROL
PrintVisor lets you get information on the number of printed sheets of paper for a certain time: day, week, month. This allows you to estimate costs and reduce them.
PRINTER AVAILABILITY MONITORING
PrintVisor provides information on the availability of this or that printer at the moment: online/offline, standby mode, error, no ink/paper.
PRINTER STATUS MONITORING
PrintVisor shows the availability and status of each printer and displays how many documents are being sent to this or that device.
PRINTER LOAD CONTROL
PrintVisor determines the number of files in print queues and printers’ workload assessment. The program will have the ability to switch between printers and set a failover printer.
PRINTED DOCUMENTS MONITORING
PrintVisor displays filenames of printed files, usernames, and associated PCs. You’ll always know who prints something and be aware of the print volumes.
STAY TUNED FOR NEW UPDATES AND RELEASES
Don’t miss out on the latest news, announcements, and PrintVisor updates. We’ll send you just the occasional email now and then (no spamming – we promise).
REMOTE CONTROL FEATURES
REMOTE PRINTER DATA COLLECTION
All printers in different company departments are united into a single system. No matter if the printer is next door or in another country – you still get data from it.
COST CONTROL OF PAPER WITHIN A COMPANY
With PrintVisor, you can track the monthly dynamics of costs on paper and other supplies. Based on this data, you can, for example, initiate policies or recommendations for saving paper in your company.
REMOTE PRINTER ACCESS AND LOAD CONTROL
You can evenly distribute the load, knowing which printers are always involved and which are idle. The program also allows you to set specific printers by default.
*Virtual printers are not counted; their number is unlimited.